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Events

The Events module handles the full lifecycle of conferences, meetings, fundraisers, mixers, and any gathering your organization hosts — from creation through registration, check-in, and post-event analytics.

Creating an Event​

Navigate to Events and click New Event:

  1. Title and Description — Event name and rich-text description
  2. Date and Time — Start/end times with timezone support
  3. Location — Physical address, virtual meeting link, or hybrid
  4. Capacity — Maximum attendees; enable waitlist if needed
  5. Registration Deadline — Cutoff for signups
  6. Visibility — Public (visible on website/portal) or private (invite-only)

Ticket Types​

Each event can have multiple ticket types with different pricing:

FieldDescription
NameTicket label (e.g., "Early Bird", "VIP", "Student")
PriceTicket cost — set to $0 for free events
QuantityHow many of this ticket type are available
Availability WindowStart/end dates for when this ticket type is purchasable

Ticket payments are processed through Stripe and appear in the member's payment history and your finance dashboard.

Sessions and Speakers​

For multi-session events like conferences:

Sessions:

  1. Click Add Session within an event
  2. Set the session title, description, time slot, and room/track
  3. Assign speakers to each session
  4. Set per-session capacity if needed

Speakers:

  1. Navigate to Events → Speakers or add speakers directly within a session
  2. Enter speaker name, bio, photo, and social links
  3. Assign speakers to one or more sessions

Registration and RSVP​

Members register through:

  • The admin interface (staff registers on behalf of a member)
  • The member portal (self-service registration)
  • Your AMS-built website (public event pages)

Each registration records:

  • Member name and contact
  • Ticket type selected
  • Payment status
  • Session selections (for multi-session events)
  • Custom registration fields (dietary restrictions, accessibility needs, etc.)

Check-In​

On event day, use the check-in feature to track attendance:

  1. Navigate to the event and click Check-In
  2. Search for the attendee by name or scan their digital membership card QR code
  3. Mark as checked in

Check-in data feeds back into the member's engagement score and appears in event analytics.

Virtual Events​

For virtual or hybrid events, AMS supports:

  • Meeting links — Embed Zoom, Teams, or any video platform link
  • AMS Live — Use the built-in virtual event platform for webinars, live streams, breakout rooms, and recording/replay without external tools
💡AMS Live is a companion experience that eliminates the need for external video platforms. Enable it in your organization settings to unlock built-in virtual events.

Event Analytics​

After an event, the analytics tab shows:

  • Total registrations vs. actual attendance
  • Revenue from ticket sales
  • Registration timeline (when people signed up)
  • No-show rate
  • Session-level attendance for multi-session events

Next Steps​